folk automatically adds contacts from Google and Microsoft to the search.
To also add these contacts to a specific group, you can set up a custom workflow on top of the native search.
🔹 Option 1: Using Zapier
Log into Zapier
Go to Zapier and click Create Zap.Set up the Trigger (Outlook / Microsoft 365)
Choose Microsoft Office 365 as the trigger app.
Select the event: New Contact.
Connect your Microsoft account.
Test the trigger → Zapier will fetch a sample contact.
Set up the Action (folk)
Choose folk as the action app.
Select the event: Create Person.
Connect your folk API key (found in your folk account under Settings → API).
Select a group on folk
Map fields:
First Name → Outlook First Name
Last Name → Outlook Last Name
Email → Outlook Email
Phone → Outlook Phone Number
Company → Outlook Company (if available)
Test the Zap
Send test data from Outlook → verify that the person appears in your folk contacts.Turn on the Zap 🎉
Every new Outlook contact will now be automatically added to folk.
🔹 Option 2: Using Make (Integromat)
Create a Scenario in Make
Log into Make → Click Create a new scenario.Add Trigger Module (Microsoft 365 People)
Search for Microsoft 365 People.
Select Watch Contacts.
Connect your Microsoft account and set up how often it should check (e.g., every 5 min, 15 min).
Add Action Module (folk)
Search for folk.
Select Create Person.
Connect your folk API key.
Select a group on folk
Map fields (same as in Zapier).
Optional: Add Filters or Routers
Only sync contacts with an email.
Route contacts to specific groups in folk.
Run Once & Test
Add a new contact in Outlook → Run the scenario → Verify the contact appears in folk.Activate the Scenario 🚀
From now on, every new Outlook contact is synced into folk automatically.
✅ Best Practices
Use filters to avoid duplicates (e.g., only create if email does not already exist in folk).
Create a dedicated group in folk (e.g., Outlook Contacts) to track synced entries.
Set error handling in Make (retry on failure).